Delegations

The Council of the Township of South Frontenac encourages community members to share their thoughts and information at Council meetings.

If the reason you want to request an appearance before Council is a concern or issue, we recommend you discuss your concern with Township staff first. Staff can usually provide valuable background information and recommend appropriate next steps to resolve the issue that may remove the need to go to Council or make for a more meaningful discussion with Council.

How to request an appearance before Council

If you wish to appear as a delegation during a Council meeting to present information or to make a request to Council about an item on a Council Agenda, you must notify the Clerk and share the Agenda Item and subject matter with the Clerk by no later than 2:00 p.m. on the day prior to the Council meeting. 

If you wish to present information at a Council meeting on matters of fact or to make a request of Council regarding a matter that is not included on a Council agenda must notify the clerk and share the subject matter with the Clerk not less than ten days before the Council Meeting or Committee of the Whole Meeting you wish to speak at. 

Clerk Contact: James Thompson jthompson@southfrontenac.net or 613-376-3027.

Appearing before Council 

The Mayor will invite delegations to the Council table to speak. Delegation presentations should be maximum 5 minutes long. During the delegation, the Mayor and Council may ask questions. Once discussion is closed, Council may provide direction or refer the item to the appropriate department for further input or advice.

Delegations aren't permitted on the following topics:

• Labour relations or staff negotiations
• Applications submitted under the Planning Act
• A Notice of Motion
• Litigation or administrative tribunal proceedings that are either expected to proceed, that are currently proceeding, or that have already been decided by a court or tribunal
• By-law enforcement proceedings
• Tenders, requests for proposals or other procurement issues
• Any matter that is not within the jurisdiction of Council or the Committee of the Whole, as determined by the Mayor in consultation with the Clerk 
• Any matter that is properly the subject of a Closed Session

Follow up

Council normally takes some time to review items before deciding what action to take. If you would like clarification on what was discussed or decided, contact the CAO/Clerk's Department.

See By-law 2025-21 for full details on proceedings of Council.