Request For Proposal - Electronic Voting for 2026 Municipal Elections (Internet and Telephone Voting)

This Request for Proposal (“RFP”)” is seeking proposals from qualified firms to provide a hosted solution to supply integrated Internet and telephone voting for the 2026 Municipal, School Board Elections, and questions to electors (as necessary) in accordance with the Ontario Municipal Elections Act, 1996, C. 32. The objective is to receive individual proposals and for the Proponent to also identify what additional cost and service advantages would be provided should the Proponent be selected by the majority of the Frontenac Municipalities. This RFP is released on behalf of the following Municipalities that shall be referred to in this RFP as the “Frontenac Municipalities” or the “Municipalities”.

• The Corporation of the Township of Central Frontenac
• The Corporation of the Township of North Frontenac
• The Corporation of the Township of South Frontenac

Each municipality shall make its sole determination whether to select its own vendor or to participate in a group selection. Each municipality shall be invoiced individually.

View the full Request for Proposal. 

Proposals are due by Friday, February 20, 2026, at 1:00 pm (EST) by mail, email or biddingo.

By mail: Proponent(s) are to provide one (1) original of their Proposal Submission. Proposal Submissions shall be submitted on the prescribed form, in a sealed envelope, clearly identifying the document as RFP #2026-C01- Electronic Voting for 2026 Municipal Elections - Internet and Telephone Voting at the Township of South Frontenac, Attn: James Thompson, 4432 George St. Sydenham ON K0H 2T0.

By email: Proposal submissions shall be submitted on the prescribed form and submitted to jthompson@southfrontenac.net with the following in the Re: line of the email “RFP #2026-C01 Electronic Voting for 2026 Municipal Elections - Internet and Telephone Voting – do not open until February 20, 2026, 1:00 p.m. eastern standard time. The email will remain unopened until the opening time and date. Emails sent to any other email address other than jthompson@southfrontenac.net will not be considered.