Event Planning

Event organizers are responsible for obtaining the necessary approvals, permits and insurance, and for ensuring their event complies with applicable municipal by-laws, provincial legislation and facility requirements.

The information on this page outlines common requirements for hosting an event on municipal property. Depending on the nature, size and location of your event, additional approvals or conditions may apply.

We encourage organizers to contact Recreation staff early in the planning process, particularly for events involving road closures, alcohol, fireworks, overnight camping, or other activities requiring special approvals.

Have questions or need help getting started? Contact Recreation staff at recsupport@southfrontenac.net or 613-376-3027.

Check out our Facilities and Rentals page for park and hall rental information.

Planning an event on private property? While the municipal event requirements outlined on this page are intended for events on public property, certain municipal by-laws and provincial regulations may still apply.

Depending on your event, you may need to consider requirements related to noise, parking, fire safety, temporary structures, alcohol and other activities.

Event organizers are responsible for obtaining the permits and approvals that apply to their event. If you are unsure what applies, contact Recreation staff early in the planning process at recsupport@southfrontenac.net.

Smaller, lower-complexity events, such as community picnics, family gatherings, and small fundraisers, typically have fewer planning requirements. Depending on the activities and location, basic event information, facility bookings, or applicable permits may be all that's needed.

Events of this size may require additional planning documentation, such as a site plan, parking arrangements, or basic safety procedures, depending on the nature and location of the event.

Larger events generally involve more detailed planning and coordination. Organizers may be asked to provide a detailed site plan, event safety plan, emergency response procedures, or other supporting documentation.

The Township of South Frontenac is committed to creating accessible and inclusive experiences for residents and visitors.

Event organizers are responsible for considering accessibility throughout the planning and delivery of their event.

Accessibility considerations include:

• Clearly identified and appropriately located accessible parking.
• Accessible pathways and routes between event activities.
• Accessible washrooms and viewing areas.
• Signage identifying accessible facilities and services.
• Accessible entrances, exits and event infrastructure.
• Opportunities for people of different abilities to participate in event activities.

Event organizers are encouraged to consider accessibility when developing their site plan and making arrangements with vendors and service providers.

Additional information is available through the Township's accessibility resources and the Accessibility for Ontarians with Disabilities Act (AODA).

Accessibility in Ontario

A Guide to Accessible Festivals & Outdoor Events

• Event organizers are responsible for all costs associated with planning, operating and delivering their event, including any costs for municipal services or resources required to support the event.
• The Township of South Frontenac will not assume or reimburse event-related costs unless prior written approval has been provided by the Township.
• Event organizers are responsible for any damage to municipal property, facilities or equipment resulting from their event, including any required repair or restoration costs.
• Following the event, the Township may assess the site for damage and notify the event organizers of any required repairs and associated costs.

Plans change! If your event is cancelled, postponed or significantly changed, let us know as soon as possible.

Event organizers must notify the Township of significant changes to an approved event, including changes to the date, location, operating hours, anticipated attendance or planned activities. Changes may require additional review or approvals.

If an event is cancelled or postponed, event organizers are responsible for notifying their attendees, vendors, contractors and other event partners.

Event organizers must provide proof of commercial general liability insurance with a minimum coverage of $2 million, naming the Corporation of the Township of South Frontenac as an additional insured.

• Proof of insurance must be submitted at least two weeks before the event.
• Higher coverage limits or additional insurance requirements may apply depending on the nature and activities of the event.
• The Township may offer access to its event insurance program, with applicable fees determined through a risk assessment.

For more information about insurance requirements and available coverage options, contact recsupport@southfrontenac.net.

Events must comply with applicable Township noise by-laws and approved facility rental hours.

• Municipal facilities and properties may only be used during the dates and times specified in the approved rental agreement.
• Event organizers are responsible for ensuring amplified music, entertainment, equipment and other event activities comply with applicable noise bylaws.
• Requests for exemptions or extended operating hours must be reviewed and approved by the Township in advance.
• Contact Recreation staff at recsupport@southfrontenac.net at least four weeks before your event to discuss any proposed noise or operating-hour exemptions.

Additional time may be required where Council approval is necessary.

Rental fees are determined based on the facility being booked, duration of the rental and any additional amenities or services required. Visit our Facilities and Rentals page for booking inquires and rental fees.

• Rental fees must be paid at least two weeks before the event, unless otherwise arranged with the Township.
• Key and cleanup deposits may be required and will be refunded following the event, provided all conditions of the rental agreement have been satisfied.
• Payments may be made at the Township office at 2490 Keeley Road by cash, cheque or debit. Cheques must be made payable to the Township of South Frontenac.
• Rental fees are non-refundable unless otherwise approved by the Public Services Department.
• The Township reserves the right to cancel an event or facility booking where necessary to protect public safety, accommodate an event of municipal significance, or address non-compliance with the rental agreement, applicable by-laws or other Township requirements.

Eligible non-profit organizations may qualify for in-kind support through Township grant programs. Contact Recreation staff for more information.

Bringing in some extra help? Event organizers are responsible for ensuring vendors, contractors and service providers understand and follow the requirements that apply to the event site.

Depending on the service being provided, vendors or contractors may be required to provide insurance, permits, licences, certifications or other documentation.

Event organizers should communicate important site requirements to vendors before the event, including arrival and departure times, vehicle access, setup locations, waste removal, safety requirements and site restrictions.

The event organizers remains responsible for ensuring activities delivered by vendors and contractors comply with the conditions of the event approval and Facility Rental and User Agreement.

Getting everything where it needs to go takes some planning. Consider how vendors, equipment and supplies will safely arrive and leave your event site.

• Loading and unloading should take place in designated or approved areas.
• Vehicle access to grass, fields, pathways and other areas may be restricted.
• Emergency access routes must remain clear at all times.
• Wherever possible, deliveries and vehicle movements should take place before or after public event hours to reduce conflicts with pedestrians.
• Event organizers are responsible for coordinating access requirements with their vendors and contractors.

Contact Recreation staff in advance if your event requires vehicle access outside of regular parking or roadway areas.

Events using temporary electrical equipment, generators or other power sources must comply with applicable electrical and fire safety requirements.

• Electrical equipment must be installed and operated safely and in accordance with applicable regulations.
• Extension cords, cables and other equipment must be positioned or protected to prevent trip hazards.
• Generators must be appropriately located, secured and operated according to manufacturer instructions.
• Fuel storage and refuelling activities must comply with applicable fire safety requirements.
• Event organizers may be required to provide information about proposed electrical equipment and power requirements as part of their event application.

Any temporary electrical installations requiring inspection or approval must receive the necessary authorization before use.

Help us leave the space better than we found it. Event organizers are encouraged to consider ways to reduce the environmental impact of their event.

Consider reducing single-use items, providing recycling opportunities, minimizing unnecessary waste and protecting grass, trees, shorelines and other natural features.

Event equipment, vehicles and activities must remain within approved areas, and the event site must be returned to its original condition following the event.

Event organizers are responsible for ensuring adequate garbage and recycling facilities are available throughout their event.

• Existing municipal waste receptacles are intended for regular park and facility use. Additional receptacles may be required depending on anticipated attendance and event activities.
• Event organizers may request additional receptacles or waste collection services through the Public Services Department. Additional fees may apply.
• Event organizers are responsible for ensuring waste receptacles are monitored and emptied as necessary throughout the event.
• All event-generated waste must be removed following the event.
• The event site must be returned to its original condition at the conclusion of the rental.
• Additional cleanup fees may apply if the property is not left in an acceptable condition.

Event organizers are encouraged to incorporate waste reduction and recycling practices into their event planning.

Be a good neighbour! Events can sometimes affect nearby residents, businesses and regular users of municipal spaces.

Event organizers should consider providing advance notice where an event may result in increased traffic, parking impacts, amplified sound, road closures, changes to public access or other significant disruptions.

Depending on the nature and location of the event, the Township may require specific public or neighbourhood notifications. Recreation staff will advise event organizers where additional notification is required.

Event organizers are responsible for ensuring adequate and safe parking arrangements are in place for their event.

• Parking is permitted in designated areas only. Parking on grass, sports fields or other park areas is prohibited unless specifically authorized by the Township.
• Event organizers are responsible for ensuring sufficient parking is available based on anticipated attendance.
• Parking areas must be clearly identified with appropriate signage.
• Accessible parking spaces and routes must be maintained.
• Emergency vehicle access must remain unobstructed.
• Overflow parking and shuttle arrangements may be required for larger events.
• Permission must be obtained from property owners before using private property for event parking.
• Any damage to municipal property resulting from unauthorized parking will be repaired at the Event organizer's expense.

All proposed parking areas must be identified on the event site plan.

Public access to municipal parks, playgrounds, beaches, boat launches, trails and other amenities must be maintained unless the Township has specifically authorized their closure or exclusive use.

Event organizers must not restrict access to areas outside their approved rental or event footprint.

Unauthorized restrictions to public access may result in additional conditions or termination of the Facility Rental and User Agreement.

Event organizers are responsible for ensuring adequate washroom and sanitation facilities are available based on anticipated attendance, event duration and planned activities.

• Additional portable washrooms may be required where existing facilities are insufficient.
• The Township does not provide additional portable washrooms. Event organizers are responsible for arranging and paying for any required rentals through a private supplier.
• Accessible washroom facilities should be included in event planning.
• Handwashing or hand-hygiene facilities may be required for certain activities, including food service and animal exhibits.
• All portable washrooms and sanitation facilities must be identified on the submitted event site plan.

Contact Recreation staff at recsupport@southfrontenac.net to discuss whether additional facilities may be required.

Event organizers are responsible for coordinating all event setup, operation and teardown activities within the approved rental period.

• Access to municipal property is limited to the dates and times specified in the Facility Rental and User Agreement.
• All event equipment, supplies, signage and temporary structures must be removed by the end of the approved rental period unless otherwise authorized.
• Event organizers are responsible for ensuring vendors, contractors and volunteers follow all site access and operating requirements.
• Municipal property must be returned to its original condition following the event.
• Additional fees may apply where cleanup, repairs or other municipal services are required.

Temporary event signage must comply with applicable Township by-laws and any conditions established through the event approval process.

• Certain temporary signs may require permits or approval from the Township.
• Signs must not obstruct roadways, sightlines, sidewalks, accessible pathways or emergency access routes.
• Event organizers are responsible for ensuring signs are securely installed and maintained throughout the event.
• Staking or drilling into Township asphalt or concrete surfaces is prohibited.
• All temporary event signage must be removed promptly following the event.
• Unauthorized signage may be removed by the Township at the event organizer's expense.

Contact the Public Services Department to determine whether permits or other approvals are required for proposed event signage.

A site plan may be required for events expecting more than 500 attendees or those involving complex activities or infrastructure. Depending on the nature, location, and layout of the event, Township staff may also request a site plan for smaller or less complex events.

Site plans may be professionally prepared or hand-drawn but must be legible, reasonably to scale and clearly identify the proposed event layout.

Depending on the event, site plans should identify:

• Event boundaries, activity areas, entrances and exits.
• Parking areas, including accessible and overflow parking.
• Pedestrian pathways and accessible routes.
• Emergency vehicle access routes.
• First aid stations.
• Washrooms and handwashing facilities.
• Tents, stages and temporary structures.
• Food and merchandise vendors.
• Entertainment areas and seating.
• Garbage and recycling stations.
• Amusement devices and inflatables.
• Animal enclosures.
• Areas where alcohol will be served and consumed.
• Fireworks and campfire locations.
• Overnight camping areas.
• Road closures, traffic control locations and event routes.
• Any other equipment, infrastructure or activities relevant to the event.

Additional details may be requested by Township staff as part of the event review process.

Have a look at a site plan example.

Tents and other temporary structures must comply with applicable Ontario Building Code, Ontario Fire Code and Township requirements.

• Building permits may be required depending on the size, configuration and location of the proposed structures (i.e. if the tent or group of tents is larger than 60 m², or 646 ft², is attached to a building, or is located less than 3 meters (10 feet) from other structures).  
• Event organizers are responsible for confirming applicable permit requirements with the Township's Building Department before installing temporary structures.
• Tents must comply with applicable fire safety and flame-resistance requirements.
• All tents and temporary structures must be securely anchored in accordance with manufacturer instructions and applicable safety requirements.
• Staking into Township asphalt or concrete surfaces is prohibited. Alternative anchoring methods must be used.
• All tents and temporary structures must be identified on the submitted event site plan.
• Structures must not obstruct emergency access routes, accessible pathways or other required access points.

For information about building permits for temporary structures, contact building@southfrontenac.net.

Event organizers should consider how attendees will safely move through the event site, particularly around entrances and exits, popular activities, vendors, washrooms, stages and other areas where crowds or lineups may form.

Event layouts must maintain clear pedestrian routes, accessible pathways and emergency access.

Larger events may be required to provide additional crowd management measures depending on anticipated attendance, site capacity and planned activities.

Event organizers are responsible for planning and delivering their event in a manner that protects the safety of participants, volunteers, staff and the public.

Depending on the nature and size of the event, organizers may be required to provide an Event Safety or Emergency Response Plan.

Plans should consider:

• Emergency access routes and evacuation procedures.
• Severe weather monitoring and response.
• Fire safety.
• First aid and medical emergencies.
• Missing persons or children.
• Communication procedures for event staff and volunteers.
• Crowd management.
• Emergency contact information.
• Procedures for cancelling or suspending activities due to unsafe conditions.

Event organizers are responsible for ensuring event staff, volunteers, and contractors understand their assigned safety responsibilities.

The Township may require additional safety measures depending on the nature and risk level of the event.

Depending on the size and nature of the event, event organizers may need to consider whether additional security measures are appropriate.

Events involving alcohol, large crowds, controlled entrances or other higher-risk activities may require additional security personnel or procedures.

Where security services are required, event organizers are responsible for making the necessary arrangements and associated costs.

Event organizers are responsible for ensuring appropriate first aid provisions are available based on the size, nature and activities of their event.

• Depending on the event's risk assessment, the Township may require qualified first aid personnel or dedicated medical services on-site.
• All first aid stations must be clearly identified with appropriate signage.
• First aid locations must be included on the submitted event site plan.
• Event organizers are responsible for any costs associated with contracted first aid or medical services.

Frontenac County Paramedic Services may be able to provide special event coverage. Event organizers should contact the service directly to discuss availability and requirements.

Event organizers must notify the Frontenac Detachment of the Ontario Provincial Police (OPP) at least 30 days before their event.

• Event organizers are responsible for providing the OPP with relevant event information and complying with any applicable requirements.
• Depending on the nature and size of the event, additional police services or paid-duty officers may be required.
• Any costs associated with required police services are the responsibility of the event organizers.
• Event organizers must communicate any requirements identified by the OPP to Recreation staff.

For events involving municipal road closures, police and emergency service notifications will also be addressed through the Township's Road Closure Application process.

Outdoor events are subject to changing weather conditions. Event organizers are responsible for monitoring weather conditions before and throughout their event and taking appropriate action to protect attendees, participants, volunteers and staff.

• Event organizers should have a plan for responding to severe thunderstorms, lightning, high winds, extreme heat, heavy rain, poor air quality and other hazardous weather conditions.
• Plans should identify how activities will be delayed, modified, suspended or cancelled if conditions become unsafe.
• Event organizers should identify appropriate shelter or evacuation options and a method for communicating weather-related changes to attendees and event personnel.
• Temporary structures, inflatables, tents, stages and other equipment must be operated in accordance with applicable weather and wind limitations.
• The Township may require an activity or event to be suspended or cancelled where conditions present a risk to public safety.

Event organizers are encouraged to monitor Environment and Climate Change Canada weather alerts and forecasts leading up to and during their event.

Smoking and vaping on municipal property are regulated by provincial legislation and applicable Township by-laws.

• Smoking and vaping are prohibited in designated areas, including locations subject to restrictions under the Smoke-Free Ontario Act.
• Event organizers are responsible for communicating applicable smoking and vaping restrictions to event participants, vendors and attendees.
• Any designated smoking areas, where permitted, must comply with applicable legislation and municipal requirements.

Smoke-Free Ontario Act

Where You Can't Smoke or Vape in Ontario

A great event needs a great team. Make sure everyone helping with your event understands their role and knows what to do if something goes wrong.

Event organizers are responsible for ensuring there are enough staff and volunteers to safely support the size and activities of the event.

Before the event begins, staff and volunteers should receive appropriate information about:

• Their assigned roles and responsibilities.
• Event layout and important locations.
• Emergency procedures and evacuation plans.
• First aid and emergency contact procedures.
• Communication methods.
• Any hazards or safety requirements related to their duties.

Additional training, qualifications or screening may be required for certain positions or activities.

If alcohol will be served or sold at your event, additional permits and municipal approvals are required. Contact Recreation staff as early as possible, and no later than three months before your event, to begin the approval process.

• A Special Occasion Permit (SOP) must be obtained from the Alcohol and Gaming Commission of Ontario (AGCO) and must be posted at the event.
• To obtain an SOP for a public event, the event must be designated as Municipally Significant by Council. Recreation staff can assist with the designation process.
• The consumption of alcohol on municipal property is regulated by Township by-laws and requires a by-law exemption approved by Council. Recreation staff can assist with this request.
• Your submitted site plan must clearly identify all areas where alcohol will be served and consumed, including the boundaries of the licensed area.
• Event organizers are responsible for complying with all conditions of their SOP and applicable requirements for the responsible service of alcohol.

Planning an event with alcohol? Email recsupport@southfrontenac.net as early as possible, and at least three months before your event.

Amusement devices and air-supported structures, such as inflatables, must comply with all applicable requirements of the Technical Standards and Safety Authority (TSSA) and the Technical Standards and Safety Act.

If your event will include amusement devices or air-supported structures:

• Include all devices and structures on your event site plan, showing their proposed location and footprint.
• Provide the Township with:
  • A detailed list of all devices and structures.
  • The name and contact information of the equipment provider.
  • Manufacturer specifications, including size, weight, safety features and anchoring requirements, where applicable.
  • TSSA approvals, where applicable.
  • Proof of WSIB coverage, where applicable.
  • Proof of insurance.
• Devices and structures must be appropriately staffed and supervised at all times while in operation.
• Equipment, cords, anchoring systems and other components must be positioned to prevent trip and other safety hazards.
• All devices and structures must be securely anchored in accordance with manufacturer instructions and applicable safety requirements.
• Spikes are not permitted on asphalt or concrete surfaces. Alternative anchoring methods must be used in these locations.
• Additional fees or insurance requirements may apply, particularly where coverage is obtained through the Township's event insurance program.

Events involving animals, including petting zoos, animal rides and animal exhibits, must meet all applicable animal health, safety and welfare requirements.

• Events involving animals must comply with applicable Southeast Public Health requirements.
• All animal pens, shelters, enclosures and operating areas must be clearly identified on the submitted event site plan.
• Appropriate handwashing or hand-hygiene stations must be provided where attendees may have direct contact with animals. These locations must be identified on the event site plan.
• Event organizers are responsible for ensuring animals are appropriately cared for, handled and supervised throughout the event.
• Event organizers are responsible for cleaning animal areas and for the cost of repairing any damage to municipal property caused by animals.
• Dogs attending the event must be kept on a leash and under the control of their owner at all times. Owners are responsible for cleaning up after their dogs.
• The Township may require an animal activity to cease immediately where there are concerns related to animal welfare, public safety or non-compliance with event requirements. Serious or continued non-compliance may result in the revocation of the Facility Rental and User Agreement.

Campfires on municipal property are not permitted without prior approval.

• A by-law exemption approved by Council is required.
• Written permission must also be obtained from South Frontenac Fire & Rescue and the Public Services Department.
• Contact Recreation staff at recsupport@southfrontenac.net at least three months before your event to begin the approval process.
• All proposed campfire locations must be identified on the submitted event site plan.
• Event organizers must comply with all applicable fire safety requirements, burning restrictions and conditions established by the Township.
• Permission may be revoked at any time due to fire bans, weather conditions or other safety concerns.

Camping and overnight stays on municipal property are not permitted without prior approval. A by-law exemption approved by Council is required.

• Contact Recreation staff at recsupport@southfrontenac.net as early as possible, but no later than three months prior to your event, to begin the approval process and allow sufficient time for the request to be considered by Council.
• Event organizers will be required to provide details including the location, dates and duration, expected number of overnight guests, purpose of the overnight stay, and type of accommodation (e.g., tents, trailers or recreational vehicles).
• If approved, all campsites, tents, trailers, recreational vehicles and other overnight accommodation areas must be clearly identified on the submitted event site plan.
• Overnight areas must maintain appropriate access for emergency vehicles and must not obstruct roads, pathways, fire routes or other required access points.
• Event organizers are responsible for ensuring appropriate washroom, waste disposal and sanitation facilities are available for overnight guests.
• Any conditions established as part of the by-law exemption or facility approval must be followed throughout the event.

Events that use or impact a municipal road, including parades, walks, runs, cycling events and other processions, require advance approval from the Township.

• Event organizers must complete the Township's Road Closure Application process with municipal staff. Contact Recreation staff at recsupport@southfrontenac.net as early as possible, but no later than three months before the event, to begin the process.
• As part of the application, event organizers will be required to provide event details including the proposed route, date and times, anticipated attendance, staging areas, requested road closures or restrictions, and other information required to assess the event.
• A detailed route map must be provided showing the proposed route, start and finish locations, staging areas, road closures or restrictions, and major intersections.
• Depending on the nature of the event, additional requirements may include a Traffic Management Plan, traffic control measures, signage, barricades, trained event marshals or other approved traffic control personnel.
• Emergency vehicle access must be maintained at all times.
• Municipal staff will coordinate the review of the proposed road closure and identify any additional requirements, approvals or notifications that apply to the event.
• Additional approvals will be required if the event uses or impacts County roads, provincial highways or roads outside of the Township's jurisdiction.
• Event organizers are responsible for any costs associated with road closures, traffic control, municipal equipment or other resources required to support their event.
• Cycling events must require participants to wear approved helmets.

Planning an event that will use or impact a municipal road? Contact Recreation staff at recsupport@southfrontenac.net at least three months before your event to begin the Road Closure Application process.

The Township of South Frontenac does not own, manage or operate public trails within the Township. Events taking place on or using a trail must receive permission from the appropriate trail owner or managing authority.

• Event organizers are responsible for identifying and contacting the organization responsible for the trail they wish to use and obtaining any required permissions, permits or approvals.
• Requirements vary by trail and may include submission of a route map, event details, proof of insurance, safety or emergency plans, and other documentation.
• Event organizers must comply with all conditions established by the applicable trail authority, including requirements related to public access, permitted uses, signage, event infrastructure and emergency access.
• If an event route uses more than one trail or crosses property under different ownership or jurisdiction, separate permissions may be required from each applicable authority.
• Any portion of an event that also uses or impacts a South Frontenac municipal road or municipal property remains subject to the Township's applicable event requirements and approvals.

Who Should I Contact?

South Frontenac is home to several trails managed by other organizations and agencies, including:

• K&P Trail
• Cataraqui Trail
• Frontenac Provincial Park
• Rideau Trail

Event organizers should contact the applicable trail authority directly before making event arrangements.

Events involving organized activities on or in the water, including swimming, paddling, boating or other waterfront activities, may require additional safety measures and approvals.

• A water safety plan is required for events using a lake or other body of water accessed from Township property.
• All organized water activities and designated activity areas must be clearly identified on the submitted event site plan.
• Event organizers are responsible for developing appropriate water safety and emergency response procedures based on the nature of the activities being offered.
• Appropriate supervision, safety equipment and qualified personnel must be provided for organized water activities, where required.
• Event organizers are responsible for arranging any required lifeguard or water safety services for their event.
• Water activities must not interfere with emergency access, public swimming areas, boat launches or navigation unless otherwise approved.
• Events involving boats or other watercraft must comply with all applicable federal and provincial boating and water safety requirements.
• Any temporary docks, floating structures, course markers or other equipment placed in the water must receive any required approvals and be removed following the event.
• Depending on the nature and location of the event, additional permits or approvals from other agencies may be required.

Visit the Township's Parks and Beaches or Boat Launches webpages for information about municipal waterfront facilities.

The use of fireworks on municipal property is prohibited without prior approval.

• Fireworks displays may be permitted at certain municipal locations with approval from South Frontenac Fire & Rescue and the Public Services Department.
• Only appropriately qualified and licensed fireworks professionals may conduct approved fireworks displays.
• Event organizers must provide proof of appropriate liability insurance and any required permits or documentation.
• The proposed fireworks launch area, spectator viewing areas and required safety setbacks must be identified on the event site plan.
• An on-site inspection may be required by South Frontenac Fire & Rescue.
• All displays must comply with applicable legislation, fire safety requirements and conditions established by the Township.
• Permission may be revoked at any time due to weather conditions, fire restrictions, public safety concerns or non-compliance with approval conditions.

Contact Recreation staff at recsupport@southfrontenac.net as early as possible, and at least three months before your event, to discuss a proposed fireworks display.

Events involving the preparation, service or sale of food and beverages must comply with applicable public health requirements.

• Event organizers are responsible for ensuring that food and beverage vendors complete any required notifications, applications or approvals through Southeast Public Health.
• Event organizers must provide the Township with confirmation of applicable public health requirements being satisfied at least one week before the event.
• Public health applications must be submitted within the timelines established by Southeast Public Health. Organizers should begin this process early to allow sufficient time for review.
• Event organizers may be required to provide a complete list of participating food and beverage vendors.
• Food and beverage operations must comply with any applicable third-party agreements in place at Township facilities.
• All food and beverage vendor locations must be identified on the event site plan.

Events involving raffles, 50/50 draws, bingo, Nevada ticket sales or other lottery activities may require a lottery licence.

• Lottery licensing is regulated by the Alcohol and Gaming Commission of Ontario (AGCO), with certain licences issued through the Township.
• Event organizers are responsible for obtaining the appropriate licence before conducting a lottery activity.
• Additional terms and conditions may apply depending on the type of lottery and the issuing authority.

Contact the Township before planning a lottery activity to determine the applicable licensing requirements.

See our Awards and Certificates page for information about recognition from various dignitaries for milestone birthdays or anniversaries.

A variety of grant and funding programs may be available to support eligible community events and initiatives.

Potential funding sources include:

• South Frontenac Community Project Grant
• Community Foundation for Kingston & Area
• Grants Ontario
• Government of Canada Funding - Culture, history and sport

Eligibility, application deadlines and funding availability vary by program.

Event organizers are encouraged to review funding opportunities early in the planning process.

Municipal contacts - 613-376-3027

General Event Planning and Recreation

Email: recsupport@southfrontenac.net

Facility Bookings and Public Services

Email: bookings@southfrontenac.net

Building Services

Email: building@southfrontenac.net

South Frontenac Fire & Rescue

Email: fireadmin@southfrontenac.net

Community contacts

• Ontario Provincial Police - Frontenac Detachment - 613-372-1932
• Frontenac Paramedic Services: Special Events Coverage - 613-548-9400 ext. 410
• Southeast Public Health - 613-549-1232
• Alcohol and Gaming Commission of Ontario (AGCO) - 613-326-8700
• Kingston Humane Society - 613-546-1291

The Township may be able to assist with promoting community events through its communications channels.

Promotional opportunities may include:

• Community Events Calendar: Submit your event to the Township's online calendar.
• Social Media: Opportunities to share community event information through Township social media channels.
• 25 Things to Do in South Frontenac: Submit event information for consideration in the Township's seasonal publication.

Promotional support is subject to availability and the Township's communications guidelines. Submission of an event does not guarantee promotion through all Township channels.

For more information, contact communications@southfrontenac.net.

Event Networks

• International Festivals & Events Association
• Event Safety Alliance 
• Attractions Ontario

Government Resources

• Ontario Ministry of Tourism, Culture, and Gaming
• Government of Canada - Canadian Heritage

Tourism Resources

• Frontenac County
• South Eastern Ontario
• Destination Ontario
• Tourism Industry Association of Ontario
• Tourism Regional Economic Impact Model (TREIM)

Event organizers are encouraged to support South Frontenac and Frontenac County businesses when sourcing event supplies, equipment, food, entertainment and other services.