Election Information

Resources for Candidates and Eligible Voters

• EL15 Form – Additions, Deletions and Corrections to the Voters List
• Municipal Election Accessibility Plan 2022
• Election Policies and Procedures for eVoting 2022
• Candidate Questions and Answers 2022 – updated September  27, 2022 
• By-law 2011-76 - Procurement Policy 

Certified List of Candidates for the 2022 Municipal Election

View the certified list of candidates for the upcoming Municipal Election on October 24, 2022.

Declaration of Acclamation to Office – School Board Trustees.

Important Dates

• First day to file a Nomination Paper for the offices of Mayor, Councillor and School Board Trustee
  • Once the Nomination Paper has been filed with the Clerk, candidates can start raising and spending money on their campaign.
  • Preliminary spending limit provided to candidates.
  • Preliminary self-contribution limit provided to candidates running for Mayor and Councillor (does not apply to candidates running for School Board Trustee).

• First day to file a notice of registration as a third party advertiser
  • Third party advertisers cannot raise or spend money on their campaign, or being advertising, until their registration is certified by the Clerk.
  • Preliminary spending limit provided to third party advertisers upon certification.

• Deadline for candidates to:
  • File a nomination
  • Withdraw a nomination
  • Change office

• Last day for the Clerk to certify candidate nomination papers.
• Declaration of candidates elected by acclamation, if applicable.

• Voters’ List available to candidates.

• Last day to provide final spending limits provided to candidates and registered third party advertisers.
• Last day to provide final self-contribution limits to candidates running for Mayor and Councillor (does not apply to candidates running for School Board Trustee).

• Last day to register as a third party advertiser.

• Voting Day.

• End of campaign period for candidates and third party advertisers.
• Last day to file a Notice of Extension to continue campaigning to erase a deficit.

• Deadline for candidates and third party advertisers to file the initial financial statement.

• End of extended campaign period.

• Deadline for candidates and third party advertisers to file the supplementary financial statement (applies only to those who extended their campaign period).

Notice of Office – Running in the 2022 Municipal or School Board Election

This Notice is for anyone proposing to be a candidate in the 2022 Municipal and School Board Elections on October 24, 2022. Nominations for the positions listed below must be filed either in person or by your agent with the Returning Officer on the prescribed form available, during normal business hours between Monday, May 2, 2022 to Thursday, August 18, 2022; and on Friday, August 19, 2022 (Nomination Day) between 9:00 a.m. and 2:00 p.m.

In the event there are an insufficient number of certified candidates to fill all positions available, the Returning Officer will reopen nominations, for the vacant positions only. Additional nomination papers would then be accepted between 9:00 a.m. and 2:00 p.m. on Wednesday August 24, 2022.

Each proposed candidate (with the exception of School Board Candidates) must file the prescribed Declaration Form signed by at least 25 persons, with their Nomination Form.

The required filing fee for the Head of Council is $200 and all other offices are $100. Candidates must not raise or spend any funds for their election campaign until the nomination form has been filed. Additional information, including the Nomination Procedures and Forms, may be obtained from the Returning Officer or from this page. 

Township of South Frontenac Council Positions 

• Mayor - 1 Seat
• Councillor Bedford District - 2 Seats
• Councillor Portland District - 2 Seats
• Councillor Storrington District - 2 Seats
• Councillor Loughborough District - 2 Seats

Returning Officer:
Angela Maddocks - Clerk/Returning Officer
613-376-3027 ext. 2222
amaddocks@southfrontenac.net 

How to Vote 

Eligible voters will be able to vote from home by phone or internet. Eligible voters will receive a Voter Instruction Letter in the mail. The letter will provide details on how to vote online or by phone and will include a 12-digit personal identification number (PIN).

There are no polling stations on election day, but we will have a Voter Help Centre with touchscreens set up from October 17-21 in the Council Chambers at 4432 George Street in Sydenham, between 8 am and 4:30 pm. Elections staff will be available to assist voters. You will need to bring your Voter Instruction Letter with your 12-digit PIN to cast your ballot.

The Voter Help Centre’s hours will be 8 a.m. to 8 p.m. on election day, Monday, October 24, 2022.

Voter Eligibility

Your name must be on the voters’ list in order for you to vote. The voters list for each municipal election is prepared from data kept by the Municipal Property Assessment Corporation (MPAC). 

After September 1 up until election day: contact elections@southfrontenac.net or call 613-376-3027, x4452 to add your name to the list. You will need to come to the Council Chambers at 4432 George Street in Sydenham between 8 am – 4:30 pm to show ID. Tenants will need to bring proof of residency (e.g. a utility bill, internet bill, driver’s licence, etc.). Photo ID is not required, but the ID must be an original, certificate or notarial copy showing the person's name and qualifying address. See this list of acceptable ID and this form which you'll need to fill out to make an addition or correction to the voter's list.

Once you are registered on the voters list, you will receive your Voter Instruction Letter with your 12-digit personal PIN number allowing you to vote online or by phone.

Special extended hours: Elections staff will be available on Saturday, September 24 from 9 a.m. – noon and Wednesday, October 5 from 7-9 pm to help register voters.

To vote you must

• Be a Canadian citizen
• Be at least 18 years old
• Be a Resident, Owner or Tenant of a Property in Ontario or Spouse of a Non-Resident Elector (see definitions below)
• Not be prohibited from voting under any law

Resident Elector

A resident elector is where a person lives and is eligible to vote in that municipality's election. A person is only allowed to have one residence.

Non-Resident Elector

If a person lives in one municipality, but owns or rents property in another municipality, then they are a non-resident elector and able to vote in that municipality's election.

Spouse of Non-Resident Elector

If a person lives in one municipality, and qualifies as a spouse of a non-resident elector, then they are able to vote in that municipality's election.

Students

Students can vote in the municipality where they attend school and can also vote in the municipality where they live.

More on VoterLookup

The Municipal Property Assessment Corporation (MPAC) is responsible for collecting the information of residents in Ontario (name, date of birth, citizenship and school support) in order to create a Preliminary List of Electors for municipal and school board elections. Municipalities will use the Preliminary List of Electors to prepare their Voters Lists for the 2022 Municipal and School Board Elections.

One of the ways MPAC collects this information is through www.voterlookup.ca. Ontarians can add their name and the names of other members of their household to a secure database and confirm or update their information. Currently this tool is inactive as the revisions to the Voters' List is handled after September 1, 2022 directly by the municipality for the October 24, 2022 Municipal Election.

This helps ensure that each municipality has the most accurate information possible for the 2022 Municipal and School Board Elections.

Candidate Eligibility 

A person is qualified to be elected or hold office, who, as of the day he or she files his or her nomination is:

• Entitled to be an elector under the Municipal Elections Act, s.17
  • Is a Canadian citizen;
  • Is at least 18 years of age;
  • Resides in the local municipality, or is the owner or tenant of land in the local municipality, or the spouse of such a person; and
  • Is not prohibited from voting as noted otherwise by law.
  • Not disqualified for violation of financial requirements or violations of requirements for filing financial information.
  • Not disqualified by any Act from holding such office
  • Not disqualified under the provisions as outlined in MEA, s 90(2) and 91(1)

Once a person has filed his or her nomination papers, the Clerk will provide notice of the preliminary maximum campaign expense limit and a copy of the procedures and guidelines established for candidates, see the 2022 Candidate's Guide.

As nominations are accepted, the Clerk shall provide notice of the "Unofficial List of Candidates" by posting a copy in the Municipal Office, the township website.

The Clerk will certify the nomination papers before 4:00 pm on Monday, August 22, 2022 and post a copy in the Municipal Office, and on the township website.

Nomination Process

For the 2022 Municipal Election the nomination period is from May 2, 2022 to August 19, 2022. Nominations may be filed either in person or by your agent with the Returning Officer on the prescribed form available, during normal business hours between Monday, May 2, 2022 to Thursday, August 18, 2022; and on Friday, August 19, 2022 (Nomination Day) between 9:00 a.m. and 2:00 p.m.

A person may be nominated for an office by filing a nomination in the Clerk's Office, in person or by an agent. The nomination of a person for an office on Council, must be endorsed by at least 25 persons, and they may endorse more than one nomination with one exception. 

The person endorsing a nomination must be eligible to vote in an election for an office within the municipality, if a regular election was held on the day that the person endorses the nomination.

The Clerk is entitled to rely upon the information filed by the candidate and a nomination certified by the Clerk is conclusive evidence that all conditions have been complied with. In other words, the Clerk does not have to verify the electors are qualified.

Filing Fee

The filing fee must accompany the nomination. The prescribed nomination fee is $200.00 for the Head of Council (Mayor) and $100.00 for all other offices. The filing fee is payable by cash, certified cheque, money order or by a debit card.

Withdrawal of Nomination

If a candidate wishes to withdraw completely, the candidate must file a written withdrawal of their candidacy by no later than 2:00 pm on Friday, August 19, 2022 (Nomination Day) in the Clerk's Office.  

 Nomination Forms and Candidate Resources

• Nomination Paper -  Form 1
• Endorsement of Nomination - Form 2 (25 signatures required)

It is recommended that you make an appointment with the Returning Officer - Angela Maddocks, when you are ready to file your nomination papers. Please call her at 613-376-3027 Ext 2222 or email amaddocks@southfrontenac.net

Resources:

• 2022 Candidates Guide - Ministry of Municipal Affairs & Housing

 Third Party Advertisers

Third Party Advertising refers to advertisements or other materials that support, promote or oppose a candidate or support, promotes or oppose a "yes" or "no" answer to a question on the ballot. The meaning of "third party" in this context means a person or entity who is not a candidate.  The nomination period for a third party advertiser begins on May 2, 2022 with the last day to file registration being Friday, October 21, 2022.  

• Notice of Registration - Third Party – Form 7 

• 2022 Third Party Advertisers' Guide – Ministry of Municipal Affairs and Housing 

2018 Municipal Election Results 

• Official Election Results and Declaration of Election Results

2014 Municipal Election Information & Results 

•  Results from 2014 Municipal Election

General Election Information & Resources

• Municipal Elections Act